To be responsible for negotiating and administrating complex purchase orders for supplies and equipment in accordance with departmental policies and procedures
- Prepares procurement plans which reflect the milestone and time frames for major requisitions
- Prepare, update and maintain lists of prospective suppliers for each proposes acquisition or products
- Prepares Requests for Quotations (RFQ’s) and issue them to prospective suppliers.
- Receives and analyzes proposals/quotations for the purpose of determining which suppliers are responsible to the requirements of the solicitation and are within competitive range
- Conducts any necessary negotiations with suppliers regarding terms, conditions and prices. Documents all negotiations
- Performs or arranges for, as applicable, any necessary cost and price analysis, audits and pre-award, for the purpose of determining fairness and reasonableness of pricing and supplier responsibility
- Prepares the necessary supporting documentation for the purpose of acquiring client consent, as applicable
- Conducts necessary pre-proposals, post-award and other supplier company references
- Coordinates supplier delivery with lateral functions (inspection, quality control, accounting, traffic, etc).
- Negotiates documents and prepares Purchase Order, modifications, including but not limited to, termination actions for default or inconvenience
- Obtain management’s consent for purchase actions, as applicable
- Negotiates documents and prepares appropriate Purchase Order documentation relating to claims and disputes
- Administers Purchase Orders form execution through final payment and retirement of records.
- Coordinates with the supplier and the requestor to resolve any changes (between the requested and the supplier quoted item/quantity details)
- Shall suggest alternative items considering the item quality, price, expected delivery date and etc
- Recommend economical delivery means within expected period of delivery
- Closely and constantly follow-up with the suppliers and Projects for the pending Purchase Orders and update the status
- Shall perform other applicable tasks and duties assigned within the realm of his knowledge, skills and abilities
Skills & Educaitonal Background
- Bachelor in engineering
- minimum 05 years experience in the field
- Good negotiation skills
- Good communication skills
- working with Aramco projects and Aramco approval.
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